Saturday, December 17, 2011

Venue Research - done in Sept 2007

Looks like going back into the old files can be very interesting. Found this about the venue research committee that I was in back in 2007 as we already sensed that the current location is not ideal for our church.
Apparently, we're still there and no idea when we'll be moving? Our lay leader hopes by June 2012.

Anyway, have put some of my comments down in the article in red

Venue Research

Objectives, options & plans, pros & cons
The objectives for us to have this task group to be done is aim to have a large enough venue for our congregation in the future time, either by long term lease or purchase. After a month research and discuss, few options have be selected.

First at all, we will look at current church financial capability. According to 2006-2007 financial statement, $18000 was allocated for property rent. Due to inflation fluctuation, + - 10% of current amount will be considered for this research. This will give more flexibility to conducting this research. <--luckily enough, our rent has been reduced however, we have also been moved into smaller spaces

After research and discussion, 3 options are listed as below,

Option 1
Remain the downstairs, but let go the upstairs. Estimate rental for downstairs might need $9000p.a.  This will cut down part of outgoing expenses.
As we still need to have office setup for doing admin paperwork and outreach new friend, two alternative options will be giving
1)     Residential property
Find a residential property in nearby suburb, perhaps 3 spacious rooms townhouse, convert it to office block and other room could be use for Sunday school, counseling, tuition or other purpose.

2)     Commercial property
The advantage to have commercial property is good exposure to outsider and non-believer. This enhances the effectiveness of missionary, maximum foot traffic. As it designs for commercial purpose, some possible usage will be consider such as tuition, photocopying, Fax (send/receive), office, internet cafe, pool, snooker. This also provides great opportunity to student to gain working experience by being admin, receptionist etc. But cost of renting commercial property have to take in consider, too expensive and it beyond budget.

Option 2
Keep existing rental agreement for 2 years and fully utilized the upstairs such as provide library facilities and tuition service. On the other hand, financial plan need to be prepare for 2 years later to accommodate the future expenditure as in property outgoing cost. Perhaps have AUD$12000 by July 08 and AUD $25000 by July 09 on church development funds. <-- As of today, I think we have over $55,000+ already for the church development funds, so good work to those who have give into this fund~!

- Current location is not fully utilised to its' financial spending
- It's a risk to be too comfortable at an existing place, lose heart to evangelise or grow more <-- I believe we have experienced this for the past few years. Not easy to wake up the sleeping giant!

Option 3
- Rent warehouse type of property
- Too costly
- Renovations will costs a lot too
- May not get permit due council zoning

Tasks delegated & report
- Raymond: City of Melbourne council doesn't have the list of properties available. Suggested we look at town halls. None available. Meat Market (North Melbourne) a possible alternative but unable to contact or look through the spaces. Has 3 rooms to lease now. Drove through North Melbourne, plenty of shops available to lease and sale. Recommends to follow up on Meat Market
- Lok Kiong & Daniel: 123 Little Bourke Street still under renovations, asked us to approach them at the end of the year (Oct, Nov) to see how things progressed. Welsh Church has been unreachable.
- Shawn: VicTrack has no property available near CBD or Docklands.
- Fund raisings are hoped to be done to raise funds for property use. Car wash, house cleaning, garage sales, dinner.
- Hope a longer term task group would be form to always keep in touch and look out for properties for church. Members have to have commitments and responsibilities. Do not need to meet every month. <-- often neglected, hopefully can improve~!
- In the short term, car parking is not an issue. Should it become a greater issue, we could negotiate with the commercial car parks beside to see if we can come up with an arrangement. <-- at least we had the privilege of using the car parks until recently. So that's nearly 4 years of free convenient parking! Amazing sometimes we can foresee problems earlier. Sad thing is this committee has not been ongoing to tackle the challenges we faced yearly. So we're stuck without a car park now! Ouch!

- Our comfort zone MUST NOT be build financially, rather on God <-- Still a big reminder today especially with DGR
- Our purpose must not be financially driven or profit driven.
- We must always aim to outreach to the lost souls (primary goal), the venue itself is a centre for outreach, not business.
- A lot of things are good to be done, but we must remember to do the things that are RIGHT. <-- Still agree to what i said in 2007 :P

- As the way current market is going and based on our financial capacity, it's recommend that we take option 2 with a clear saving plans in mind so 2 years later, our circumstances will be different than what it is today. <-- Thank goodness we chose this option 4 years ago! Our savings plan have given us about $55000+ to work on now. However, the journey is still long. Hopefully the venue research committee for 2012 can work out a better plan accommodating our church's needs!

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